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Privacy Policy

1. Information We Collect

1.1 Personal Information

We may collect the following personal information when you use our services:

• Name and contact information (email address)
• Communication records within our community

1.2 Automatically Collected Information

We automatically collect certain information when you visit our website:

• IP address and browser information
• Device type and operating system
• Website usage statistics and analytics

2. How We Use Your Information

We use your personal information for the following purposes:

• To provide and maintain our VTC services
• To communicate with you about events, convoys, and updates
• To improve our website and services
• To ensure compliance with community rules
• To send administrative information and notifications

3. Legal Basis for Processing (GDPR)

Under GDPR, we process your personal data based on the following legal grounds:

• Consent: When you voluntarily provide information to join our VTC
• Legitimate Interest: To operate our virtual trucking community and improve our services
• Contract Performance: To fulfill our obligations as a VTC service provider

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following cases:

• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, property, or safety
• With TruckersMP for convoy participation and verification purposes
• With Discord for community management (if you join our Discord server)

5. Data Security

We implement appropriate security measures to protect your personal information:

• Encryption of data in transit and at rest
• Regular security audits and updates
• Access controls and authentication measures
• Secure hosting with reputable providers

6. Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy:

• Active member data: Retained while you are an active member
• Inactive accounts: Data deleted after 2 years of inactivity
• Communication logs: Retained for 1 year for community management purposes
• Website analytics: Aggregated data retained for 2 years

7. Your Rights Under GDPR

If you are located in the EU, you have the following rights regarding your personal data:

• Right of Access: Request copies of your personal data
• Right of Rectification: Request correction of inaccurate data
• Right of Erasure: Request deletion of your personal data
• Right of Restriction: Request restriction of processing
• Right of Data Portability: Request transfer of your data
• Right to Object: Object to processing of your data
• Right to Withdraw Consent: Withdraw consent at any time

8. Third-Party Services

Our website may integrate with third-party services:

• TruckersMP API: For member verification and statistics
• Discord: For community communication
• Google Analytics: For website analytics (if applicable)

These services have their own privacy policies which govern their use of your information.

9. Children's Privacy

Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

11. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions about this privacy policy or wish to exercise your rights, please contact us: